University of St Andrews

Computer and IT Support

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Google opt-in form

1. Enter University username and password

Username:
Password:

2. Agree to terms and conditions

Your use of your computer account is governed by the conditions and policies of the University and IT Services, and by Acts of Parliament.

For further details of the conditions of use see IT Services Policies and Procedures.

Please read and accept the terms and conditions:

UNIVERSITY OF ST ANDREWS SAINTMAIL EMAIL POLICY September 2009 I Introduction 1.Email is an important method of communication for University business, and carries the same weight as paper-based communications. The purpose of this policy is to describe the acceptable use of the University's SaintMail email and related services, systems and facilities powered by Google. Please note that Google¿s Terms of Service apply but are limited by the Google Apps Education Edition Agreement between the University and Google Inc. See Appendix B of the full SaintMail Email Policy. 2.The document covers: Status of the Policy Scope of the Policy Responsibilities Monitoring Third party access to email Personal use by staff Relationship with existing policies Guidance for implementation of the Policy Contact details II Status of the Policy This Policy is under consideration by the University Court of St Andrews, and supersedes any previous email policy for students. III Scope of the Policy 1.This Policy applies to all students and any other authorised users using the University's SaintMail system. It covers the use, for the purpose of sending or receiving email messages and attachments, of any IT facilities provided by or through the University, including hardware, software and networks. 2.The Policy describes the University¿s position on ¿ The personal use of email ¿ Potential monitoring or interception of email ¿ Third party access to email IV Responsibilities 1.Responsibility for developing and updating this policy lies with the University Court acting, if appropriate, on the advice of the Director of IT Services. 2.All users, whether they create or receive emails, have a responsibility to ensure they make appropriate and proper use of the system, and that they comply with this policy and the guidelines provided by the University. See Appendix C of the full SaintMail Email Policy. 3.Students found to be in breach of this Policy and the guidelines may be subject to disciplinary action. 4.Any other authorised user who breaches the policy may have any privileges in relation to appropriate University facilities withdrawn. V Monitoring 1.Monitoring of the system by IT Services is carried out to ensure its effective operation. Email is checked routinely for spam and virus content at the server level by the mail delivery software. Full details of these and other checks can be found in the IT Services Email Service Definition document. VI Third party access to email The University does not routinely monitor or intercept email except as described in the IT Services Email Service Definition document, but it reserves the right to do so in exceptional circumstances. The request, the reasons behind it, the extent and duration of access, and action taken will be logged. Once approval has been given, IT Services will arrange access in accordance with instructions from the Principal's Office. When it is appropriate, the owner of the email account should be advised of what has happened. It is important, in this process, that any emails which are clearly private or personal are treated as confidential. VII Personal Use The University of St Andrews provides a range of computing facilities and resources for authorised users pursuing legitimate University interests. While users may have the use of an email address(es) while they are authorised users, the University retains ownership of that address. Users should, however, be aware that the privacy of emails cannot be guaranteed, messages can be intercepted or wrongly addressed and a recipient of an email may forward it to third parties. Users must adhere to the University guidelines in Appendix C of the full SaintMail Email Policy when using the system for all purposes. VIII Relationship with existing policies 1.This Policy has been formulated within the context of the following University documents: ¿ Conditions for the Use of Computers within the University ¿ Student Codes of Discipline which are available from the University¿s Website. 2.Compliance with this Policy will facilitate compliance with other information-related legislation. IX Guidelines for Implementation of the Policy Guidelines with regard to the procedures necessary to comply with this Policy are available on the University¿s website. This guidance relates, inter alia, to: Personal use Monitoring Current legislation Appropriate use Inappropriate use Security X Contact details Vice-Principal (Governance and Planning).

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3. Would you like to use a desktop email client?

Would you like to be able to use a desktop email client, such as Thunderbird, Eudora or Outlook?

Yes No

Create an Google-side Password

If you want to use an email client you need to create a new IMAP password for your email client to use. Why?

Your new password:

MUST NOT be the same as your existing University ID password.
MUST have a minimum of 7 characters.
MUST include at least one numeral (0 - 9).
Should have at least one letter in the first 6 characters.
Should be a mixture of numerals, upper- and lower-case letters and may include punctuation marks.

If you need help choosing a password see Google Password Help and Strong passwords.