Booking a videoconference
All videoconferencing in the JANET Videoconferencing Service (JVCS) is controlled and coordinated by the JVCS Management Centre at the University of Edinburgh.
Bookings for videoconferences should be made via the IT Service Desk.
How to arrange a videoconference
Contact participants (by phone, e-mail etc) to determine:
- Who is organising the conference
- Who is chairing the conference
- A choice of dates and times
- Which studios are required
- Whether a studio is dedicated or ancillary
- Who will act as the main participant at a studio
- What equipment is needed eg VCR, document reader, NetMeeting
Now contact the IT Service Desk with the following information:
- Name of meeting
- Name(s) of studio(s)
- Date of meeting
- Start and end time
- Name and contact details of meeting organiser
- Equipment and facilities required
