University of St Andrews

As requested by Brian Kennedy. A-Aware software has been purchased and now needs installed and integrated. Server has been purchased and operating system installed.

To provide an online authentication service using NONCE technology which will allow students to send a URL to 3rd parties in order to have Senate award details validated by a St Andrews hosted secure server. Need was identified in various fora and was requested by the Graduation degree certificate Working Group called by PO (see Fiona Thompson and Patrick Degg).

Users have identified a number of areas for development in the current CHARM system. In broad terms, they are looking: 

• For a more flexible and user friendly means of maximizing engagement with a chemical hazard and risk management system system and hence the overriding legislation, COSHH
• To facilitate compliance with legislation
• To create a safer working environment
• To increase user accountability
• For a system that has the potential to include management of other risks (see Expected Benefits)

In addition, such a development is timely and will coincide with the phased introduction of REACH, a European Union regulation concerning the Registration, Evaluation, Authorisation & restriction of CHemicals.

Note : New Student Record card also requires some of the data in this Curriculum view so cannot be done without some of the Curriculum view work [note from Ester 11/10] akc entered on behalf of df19 following meeting 11/10/10

1. A read only public view of Curriculum data - aimed at prospective students & parents, actual students, general public
2. As 1 but restricted to Staff [mainly School admin and Academics?] with additional data on FBC etc.
3. A read/write application to allow School staff to amend errors in basic curriculum data eg Award Route Name [at moment only Registry staff can do this]

Display the Development institutional KPIs in QlikView.  The KPIs to be displayed are:

• Total Philanthropic Fundraising
• Engagement of Alumni/ae and friends through donations

To provide enhanced information for both staff and students.

To create a suitable online process for the recording, approval, and processing of Leave of Absence (LoA) requests.

Provided a searchable online store for chemical consumables etc for  the North Haugh which integrates with Aptos stores module,   University directory services and grant codes for recharging.

Work request to carry over as project; to handle:

1. Paperless Applications

Item to be created by Tribal, but PM by us.

The Photographic Collection in the Department of Special Collections of the University Library requires the development and installation of an online payment system in support of its e-commerce sales of images and image rights through its upcoming Photographic Collection web interface. This web interface is presently being developed and the online payment facility will need to be developed in collaboration with KE Software in the upcoming 2-3 weeks.

Good afternoon, The Procurement Advisory Database (PAD) requires some attention. Niels di Falco has developed this tool in the past and advised me any further work requests should come through helpdesk. The following issues require Niels' input:

• The field "vendor notes" (vendor tab/more details") can have text input but not hotlinks. I'd like to add links to this section so users can jump to relevant pages of the university website.
• When searching for vendors, PAD pulls straight from Aptos. It does not appear to be pulling vendors who are on "hold" status though. Hold status has three different levels: Purchase ordering, Invoice and Payment. If a vendor is on hold because of "purchase order" then we'd like it to still pull through into PAD. Each level of hold status has a flag, so this should be possible. (I actually thought it was performing this search already but apparently it is not).
• A user (Sarah Latto, sl16) informs me that she cannot access the system (error message - "your account is locked"). I advised her to change her network password on the IT/password page but it won't allow her to do it whilst maintaining the same password as her current password is only seven digits and the system requests it be a minimum of eight. Getting the user to change all her passwords to suit PAD is not an option we'd be keen to take...
• the EU threshold needs to be changed to £173,934.

This info is on the homepage Niels, if you could give me a call when this is passed to you we can discuss the matters further. Thanks. Regards, Barry

Change of text on specified "click here" links. I want to change the text to something moremeaningful that will tell users what the link is taking them to. This will involve me providing a list of changes I want to make, which I'll pass to Niels De Falco once my request is confirmed. I've already spoken to Niels about this to give him a "heads up".

Improvements for the "user" and data capture in terms of overseas Tier-4 visa requirements

A container that will allow us to request and upload Passport information for students who require a Tier 4 visa. A CAS Container was created last year to assist us in issuing entrants with the information required to appy to the UKBA for a Visa. However, before they can do this we need to obtain their passport details. At the moment we email the student and ask them to provide us with their passport details, they email us with the relevant information. This ifnormation is manually entered into PPT with no image to support the data we receive. If the students passport is due to expire within the next 12 months we then email them back and tell them that they need to apply for a new passport. As you can imagine this is a very long winded, time consuming process at an extremely busy time for the team.

To get a complete and as accurate as possible extract of all data relating to University expenses. The consistency of this data will need to be tested. The Qlikview team suggested filling out this request in order to assist carrying out this task.

To investigate the difficulty of building a DDS setup and use Student Admissions data as proof of concept.

Qlikview App to distribute official student numbers easier, may be in several dashboards. Work has already been started with profiling and sample QV dashboard, but should now be tracked properly as a project.

To have registry processes linked to dates, people and procedures – Link up with Webteam’s work?

Create single sponsor table synchronised with Aptos with additional information for managing research grant applications and subsequent analysis and statutory returns e.g. REF, HESA

This has become more urgent due to work done by Kevin on the RFO costing app, REF preparations and the need to manage which research projects (grants) can be made publicly available via the Pure portal.

TBC

To create a consolidated system for messaging students and staff of the university. System will deploy via email, portal(s), RSS feeds, mobile platform etc.

Develop a paperless system for managing ethics approval process.

TBA

Move of SITS, APTOS, ResourceLink, CAFM and PAMS applications to new hardware and Oracle 10g.

The University needs a a coherent approach to the display of all available scholarships and bursaries, to enable students to; search for sources of available funding; see the criteria they need to meet and understand how to apply.

The Special Collections FTP site is the final stop in the provision of customer service to a wide range of national and international researchers and commercial clients who pick up their digital assets at this address following payment. The present FTP site is a completely basic directory format page, often cluttered with many folders due to high client turnover, does not benefit from the presence of University, Library or Special Collections branding and is lacking any design which could streamline its use or augment the user’s experience and encourage their return business. The goal of this project would be to design an aesthetically attractive web interface for the existing Special Collections FTP site. The objective would be to create four subsections which could be navigated to using illustrated buttons which would represent the four main collection divisions of the Department of Special Collections within the University Library. These are the “Photographic Collection�, “Manuscript Collection� “Muniment Collection�, and “Rare Books Collection�. The webpage should adhere to the current University Library branding and be based on the University Library’s website with a top banner which boast all the standard navigation tools found on the top as well as the left side column of the Special Collections website located here: http://www.st-andrews.ac.uk/library/specialcollections/ Special Collections contact details and hours of operation should also be included. The use of NEW images or graphics sourced from Special Collections is essential. Some form of basic password protection for the different collection users would be ideal to limit the chance of theft or unauthorised use of these assets. A blanket copyright statement should be included on the new FTP home page which requires an obligatory tick box to confirm that the users agree to the terms of use laid out by the University Library.

Would allow students to see their credits, print jobs etc through isaint

The Child and Adolescent Health Research Unit moved from the University of Edinburgh in Sept to the School of Medicine in St Andrews. We require the web pages to be migrated to T4. Published papers and work regularly needs to be uploaded on this site. It is accessed by people Worldwide and we are dependent on the website to bring in grants.

Part of the on-going programme of work to migrate all School websites into T4 Site Manager.

To create a new website that better integrates the Department of Sport and Exercise and Athletic Union.

To establish a University of St Andrews web based 'Policy Zone'; a repository of strategies, policies, procedures, rules and regulations, guidelines and other related documents: e.g. appendices, earlier and later versions and forms relating to a procedure.

A recent review of the University's website revealed that institutional policies exist in many different formats with numerous policies either being out-of-date or requiring major revision. Some policies are written as memoranda and handbooks dated back many years and others are unwritten, existing only by word-of-mouth. In addition, numerous electronic copies and different versions of equivalent policies exist concurrently on a range of web pages on the University's web site. Often these lack clear directions to the "golden copy" of the current policy document which causes significant levels of user irritation.

With the introduction of the UKBA PBS system the need to get accurate information to applicants, students, agents and other parties easily is increasing. We would like to make somne changes to the way the content is structured to create a section specifically for International Students so that this information (and other stuff too) is all held in a single central point which can be found easily from the home page and elsewhere. If we get this wrong we get complaints from students, agents, parents etc. but more significantly it could affect our sponsor licence and potentially jeopardise our ability in recruit international students. Stephen Magee has identified this as a significant issue