University of St Andrews

As requested by Brian Kennedy. A-Aware software has been purchased and now needs installed and integrated. Server has been purchased and operating system installed.

We are in the process of setting up Blackbaud NetCommunity (the web arm of our unit database, Raiser's Edge). BBNC has its own authentication system available. We that we could use this out-of-the-box, however, with an eye on future scope potential tie-in with iSaint, overall University systems, etc. we are requesting if the authentication can be carried out via SSO.

There is ample evidence of a real need for a common approach to collaboration within the University of St Andrews.  The organisation has no collective tool to facilitate collaboration and individual units and schools have, in some cases developed their own solutions.  Where custom solutions do not exist, email and shared drives become the default solution with all the complications they bring.

Note : New Student Record card also requires some of the data in this Curriculum view so cannot be done without some of the Curriculum view work [note from Ester 11/10] akc entered on behalf of df19 following meeting 11/10/10

1. A read only public view of Curriculum data - aimed at prospective students & parents, actual students, general public
2. As 1 but restricted to Staff [mainly School admin and Academics?] with additional data on FBC etc.
3. A read/write application to allow School staff to amend errors in basic curriculum data eg Award Route Name [at moment only Registry staff can do this]

Display the Development institutional KPIs in QlikView.  The KPIs to be displayed are:

• Total Philanthropic Fundraising
• Engagement of Alumni/ae and friends through donations

To provide enhanced information for both staff and students.

Careers section in ISaint needs updating as we've discontinued the use of the in-house vacancies application and moved to Graduate Prospects for graduate vacancies. The links on Isaint are old as well as the Careers website has been updated. Also, Careers Centre offers resources for Research and Staff members, which can be linked to from the ISaint page.

To create a suitable online process for the recording, approval, and processing of Leave of Absence (LoA) requests.

To replace current module evaluation software system, integrate the new system with central data sources and provide flexible and timely reports to all stakeholders.

Changes to 2010 application form - mostly amending text and removing questions to simplify

Work request to carry over as project; to handle:

1. Paperless Applications

Item to be created by Tribal, but PM by us.

The Photographic Collection in the Department of Special Collections of the University Library requires the development and installation of an online payment system in support of its e-commerce sales of images and image rights through its upcoming Photographic Collection web interface. This web interface is presently being developed and the online payment facility will need to be developed in collaboration with KE Software in the upcoming 2-3 weeks.

Good afternoon, The Procurement Advisory Database (PAD) requires some attention. Niels di Falco has developed this tool in the past and advised me any further work requests should come through helpdesk. The following issues require Niels' input:

• The field "vendor notes" (vendor tab/more details") can have text input but not hotlinks. I'd like to add links to this section so users can jump to relevant pages of the university website.
• When searching for vendors, PAD pulls straight from Aptos. It does not appear to be pulling vendors who are on "hold" status though. Hold status has three different levels: Purchase ordering, Invoice and Payment. If a vendor is on hold because of "purchase order" then we'd like it to still pull through into PAD. Each level of hold status has a flag, so this should be possible. (I actually thought it was performing this search already but apparently it is not).
• A user (Sarah Latto, sl16) informs me that she cannot access the system (error message - "your account is locked"). I advised her to change her network password on the IT/password page but it won't allow her to do it whilst maintaining the same password as her current password is only seven digits and the system requests it be a minimum of eight. Getting the user to change all her passwords to suit PAD is not an option we'd be keen to take...
• the EU threshold needs to be changed to £173,934.

This info is on the homepage Niels, if you could give me a call when this is passed to you we can discuss the matters further. Thanks. Regards, Barry

Change of text on specified "click here" links. I want to change the text to something moremeaningful that will tell users what the link is taking them to. This will involve me providing a list of changes I want to make, which I'll pass to Niels De Falco once my request is confirmed. I've already spoken to Niels about this to give him a "heads up".

A container that will allow us to request and upload Passport information for students who require a Tier 4 visa. A CAS Container was created last year to assist us in issuing entrants with the information required to appy to the UKBA for a Visa. However, before they can do this we need to obtain their passport details. At the moment we email the student and ask them to provide us with their passport details, they email us with the relevant information. This ifnormation is manually entered into PPT with no image to support the data we receive. If the students passport is due to expire within the next 12 months we then email them back and tell them that they need to apply for a new passport. As you can imagine this is a very long winded, time consuming process at an extremely busy time for the team.

To get a complete and as accurate as possible extract of all data relating to University expenses. The consistency of this data will need to be tested. The Qlikview team suggested filling out this request in order to assist carrying out this task.

Mike Anderson has written Access front-end to allow Registry to generate HEARs for graduating students - either in batches [per ceremony] or individually. 

Additional functionality is required to check that the programme spec each HEAR references exists at the relevant url published on the HEAR.

Two tasks

1. Hamish to extend his programme specs index facility to include all years and to be run automatically at regular intervals [overnight?] 

2. Mike to add the programme spec check functionality to the Access front-end

Needs to be in place, tested and accepted by Registry ready for June 2011 graduation. Proposed deadline is important date ... not sure if this is ok as don't know how far in advance of graduation the HEARs are prepared .. so deadline may need to be adjusted to meet that.

To investigate the difficulty of building a DDS setup and use Student Admissions data as proof of concept.

Qlikview App to distribute official student numbers easier, may be in several dashboards. Work has already been started with profiling and sample QV dashboard, but should now be tracked properly as a project.

To have registry processes linked to dates, people and procedures – Link up with Webteam’s work?

To streamline the management of Scholarships, Bursaries and Doctoral training grants.

TBC

To create a consolidated system for messaging students and staff of the university. System will deploy via email, portal(s), RSS feeds, mobile platform etc.

Hi Niels, I've had a request to make a slight change in the data that pulls through from Aptos to PAD. At the moment PAD displays supplier details if they are 'on hold' with the hold status "for purchase ordering"�. I'd like to change this so that if a supplier is on hold for any reason they do not pull through into PAD. Give me a shout if you'd like to discuss further. Cheers, Barry

TBC

Implement open source asset software to hold asset details for IT equipment, (auditor requirements, internal requirement).

http://www.glpi-project.org/spip.php?article316

Roll out a client to machines to audit inventory of equipment http://www.ocsinventory-ng.org/en/ 

To provide an online authentication service using NONCE technology which will allow students to send a URL to 3rd parties in order to have Senate award details validated by a St Andrews hosted secure server. Need was identified in various fora and was requested by the Graduation degree certificate Working Group called by PO (see Fiona Thompson and Patrick Degg).

The Special Collections FTP site is the final stop in the provision of customer service to a wide range of national and international researchers and commercial clients who pick up their digital assets at this address following payment. The present FTP site is a completely basic directory format page, often cluttered with many folders due to high client turnover, does not benefit from the presence of University, Library or Special Collections branding and is lacking any design which could streamline its use or augment the user’s experience and encourage their return business. The goal of this project would be to design an aesthetically attractive web interface for the existing Special Collections FTP site. The objective would be to create four subsections which could be navigated to using illustrated buttons which would represent the four main collection divisions of the Department of Special Collections within the University Library. These are the “Photographic Collection�, “Manuscript Collection� “Muniment Collection�, and “Rare Books Collection�. The webpage should adhere to the current University Library branding and be based on the University Library’s website with a top banner which boast all the standard navigation tools found on the top as well as the left side column of the Special Collections website located here: http://www.st-andrews.ac.uk/library/specialcollections/ Special Collections contact details and hours of operation should also be included. The use of NEW images or graphics sourced from Special Collections is essential. Some form of basic password protection for the different collection users would be ideal to limit the chance of theft or unauthorised use of these assets. A blanket copyright statement should be included on the new FTP home page which requires an obligatory tick box to confirm that the users agree to the terms of use laid out by the University Library.

Improvement of iSaint student service inline with continual service improvement.

including (performance increases and new hardware) intergration fully with IDM.

Additional benifits of increasing data flow to students.

System visual redesign.

This work will be done in conjucntion with our consultants unicon.

Simplify and enhance the information architect and visual design of the University Music Centre website.

To create the functionality to allow publications to create QR codes for staff, for the inclusion on the rear of business cards where requested.

To allow staff to create their own QR code for their own use.

Part of the on-going programme of work to migrate all School websites into T4 Site Manager.

Upgrade TERMINALFOUR Site Manager from 6.2 to 7.1 or 7.2 on both term4 (LIVE) and t4dev (DEV) servers.

CHR needs a webpage for a project it is leading which is sponsored by international non-profit housing corporations. The page would be accessible for the duration of the project (one year) just to the partners, after which it would be more broadly available. The page would contain information on each of the partners and permit ongoing discussion of the main themes of the project. Each of 4 theme areas would have its own box with a logo and open onto the research group's draft work, bibliography,schedule of video conferences, other relevant events. The project is intended to test knowledge mobilisation at an international level by bringing together global experts in the field and guiding their investigations into areas of common and current importance.