Workforce Planning Group (WPG)
The Workforce Planning Group (WPG) reviews and approves changes to centrally funded, non academic vacancies/new posts and considers requests for Grading, reward and conditions. The purpose of the group is to analyse each request, review alternative considerations and assess the strategic need for the post (or changes to the post) to ensure that the staffing profile of Schools/Units matches and responds to University needs.
The WPG comprises:
- The Master;
- Vice Principal (Governance and Planning);
- Vice Principal (External Relations);
- Quaestor & Factor; and the
- Director of HR.
All requests for posts which are paid from a School/Unit cost centre require WPG approval. This includes all new/replacement posts, making a temporary post standard, extending a temporary post or altering the hours of an existing post. Applications should be submitted to Financial Advice & Support (FAS) and the Workforce Planning Administrator via the Workforce Planning Application Form (Non-Academic) (PDF, 1,426 KB). It is essential that Further Particulars (Non Academic) (Word, 63 KB) and an up to date organisation chart are included with applications for new or replacement posts. Heads of School/Unit wishing to request a grading review of a post should complete a Head of School and Unit Comments Form (Word, 71 KB) and send to Workforce.
The application submission and meeting dates for the next 6 months are listed below. Please note, any applications submitted after the deadline date will be carried forward to the next scheduled meeting of the group.
| Application Submission Date (2013) | Meeting Date (2013) |
|---|---|
| 4 January | 14 January |
| 18 January | 28 January |
| 1 February | 11 February |
| 15 February | 25 February |
| 1 March | 11 March |
| 15 March | 25 March |
| 29 March | 8 April |
| 12 April | 22 April |
| 26 April | 6 May |
| 10 May | 20 May |
| 24 May | 3 June |
| 7 June | 17 June |
Notification of application outcomes will, where possible, be given within 48 hours of the Workforce Planning Group meeting.
A minimum of three members of the group must be in attendance before any decisions can be made.
Exceptions
Please note that only the following posts do not need to go to the Workforce Planning Group:
Research Posts
- Further Particulars (Non Academic) (Word, 63 KB) and information regarding the funding arrangements should be sent directly to Recruitment
People Named on Grants
- A job description, CV of the named person and information regarding the funding arrangements should be sent directly to Recruitment
Maternity Cover
- Requests for maternity cover should be sent to the Director of HR detailing the name of the employee going on leave and the dates of the leave. Further Particulars (Non Academic) (Word, 63 KB) should also be included for recruitment purposes. If there are to be substantial changes to the remit of the post eg the maternity cover will only be taking on part of the role, then a Workforce Planning Group application for a replacement post should be submitted via the Workforce Planning Application Form (Non-Academic) (PDF, 1,426 KB).
Academic Posts & Teaching Fellows
- Requests to recruit/retain/alter the terms and conditions of internally funded academic and teaching fellow posts should be sent directly to the Master along with Further Particulars (Academic) (Word, 68 KB). If approved, the Master's office will pass these to Recruitment.
Casual Posts
- Requests for short term posts paid out of casual budgets should be sent to Recruitment along with a job description in order to ascertain the rate of pay.
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If you require assistance in using the form, please email the HR Data Team or telephone extension 1958.
If you require advice on submitting a Workforce Planning Group application, please email the Workforce Planning Administrator or telephone extension 1650.