University of St Andrews

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CAPOD Funding Opportunities

The Centre for Academic, Professional and Organisational Development (CAPOD) offers a range of grant and funding opportunities for staff and students. There are also different grants available throughout the year.  For more information on these go to their respective web pages:

Funding for External Events / Workshops

CAPOD has a variety of funding opportunities to help staff and research postgraduate students to attend external development events, such as conferences, workshops, online training courses, professional qualifications, etc. The table below indicates which kinds of events are eligible for funding support, who can apply for funding to attend that event, and the maximum amount that can be allocated per application. More details of each funding opportunity are available from the linked pages. You must read the funding procedures and guidelines below before submitting an application. Note that we cannot allocate funding retrospectively.

Procedures for Allocation of Funding

• Requests for support will be considered on a case by case basis as they are received until the funds available for the year are completely disbursed.
• There is no guarantee that applications will be approved or that approved applications will be awarded the total amount requested.
• No individual may claim more than £300 in a given academic year (except in exceptional circumstances).
• Staff may request up to 75% of the total cost of attending an event (to the maximum allowed). Research postgraduates may request up to 100% of the total cost of attending an event (to a maximum of £150).
• CAPOD will fund no more than two applications from each School for the same event.
• CAPOD will cover the full cost of travel to Enhancement Theme events so long as an application is made in advance.
• Prior to receiving their funding, successful applicants must provide a short report (no longer than one sheet A4) summarising the benefits of attending the event: this should be sent electronically to capod@st-andrews.ac.uk. Funding recipients may also be asked to disseminate any useful outcomes from the event they attended (eg at TLA Open Forum or Centre for Higher Education Research learning lunch).
• Where relevant, recipients should acknowledge the funding support received from CAPOD (eg a line on a conference poster or paper).

Guidelines for Applying for Funding

• Applications must be signed by your Head of School/Unit (for staff) or your PhD Supervisor (for research postgraduates).
• Applications must be received by CAPOD at least two working days prior to the start of the event to which the application relates.
• CAPOD cannot provide funding retrospectively.
• The total cost of attending the event or course - ie event/course fee, travel and accommodation costs (if applicable) - should be detailed on the application form.
• All travel, where possible, should be costed and booked through the University Travel Service, and evidence of this should be attached to the application. (See section below on rail tickets.)
• Travel and accommodation costs may be estimated if necessary, but CAPOD will pay actual costs no greater than 10% more than estimated costs.
• University Guidelines for travel and accommodation: http://www.st-andrews.ac.uk/staff/policy/hr/Stafftravelsubsistenceandexpensespolicy/
• Subsistence costs are not covered.
• CAPOD aims to process funding applications within 48 hours of reciept. You will be contacted by email to let you know whether or not your application has been approved (and if so, the procedures for claiming).

Purchase of rail tickets prior to travel

In accordance with University Policy, we recommend that rail travel is booked through DP&L using the following process.

• Obtain a written quote for a standard ticket from DP&L (remember to use your rail card if you have one).
• Send this by e-mail FAO: Sandra Roddick to: capod@st-andrews.ac.uk
• If your application is approved your ticket will be ordered and authorised by CAPOD.
• Tickets will be sent to you directly and CAPOD will be invoiced.
• If you find that you are no longer able to attend the event you must inform CAPOD and return the tickets to DP&L before date of travel so CAPOD can be reimbursed.

Procedure for Claiming Funds

• If your application is approved, you or your School should pay the costs in full in the first instance. The only exception will be rail travel (as above).
• CAPOD will only disburse the agreed funds after the event or course and on receipt of your report summarising the benefits of attending the training.

Once your report has been received, follow these steps to claim your funds:

• If you paid any monies upfront, complete a staff/student expense claim form and attach the conference/fee payment/travel receipts. Please contact CAPOD for cost centre codes.
• If funding was paid for by your School, provide a cost centre and analysis code for a Journal Posting Transfer (this must be authorised by CAPOD only).
• We require all receipts as part of your claim. (If you cannot provide receipts for any reason, contact the CAPOD admin office.)
• Once completed submit claim to the CAPOD admin office.
• Awards are made from the budget for the current academic year.  All claims must be processed before the end of June; any sums unclaimed after this date will be lost.