General Council of the University of St Andrews Constitutions and Standing Orders (revised November 2011)
The General Council was instituted by the Universities (Scotland) Act, 1858, but its constitution and organisation have been considerably altered by subsequent statutes.
The membership of the General Council is governed by ordinance No. 96 of the University of St Andrews and is as follows:-
The Chancellor, all graduates of the University (including honorary graduates) and holders of the Licentiateship in Dental Surgery, members and former members of the University Court, Professors and former Professors of the University, Readers and Lecturers who have been in office for more than one year, former Readers and Lecturers who were members of the Council during their tenure of office as such and who continued in the employment of the University until retirement.
The Chancellor of the University is elected by the General Council and is President of the Council.
The business of the Council is to take into consideration all questions affecting the well-being and prosperity of the University, and to make representations from time to time on such questions to the University Court, who shall consider the same, and return to the Council their deliverance thereon. Members may raise any matter bearing upon the University, by reference to the Convener of the Business Committee of the General Council, General Council Office, 91 North Street, St Andrews KY16 9AJ.
Under the Universities (Scotland) Act,1966, new Ordinances and Resolutions are communicated in draft form to the General Council, whose opinion thereon is taken into consideration.
The Council elects two Assessors to the University Court. No member of the Senatus Academicus is entitled to vote or take part in the election of any Assessor of the General Council.
The affairs of the Council are conducted by a Business Committee exercising duties determined by the Council in accordance with the Council’s instructions.
STANDING ORDERS OF THE GENERAL COUNCIL
1. Statutory Meetings — the Council shall assemble twice each year, such meetings to be held on the last Saturday in January and the last Saturday in June (subject to alteration from time to time by resolution of the Council with the approval of the University Court).
2. Special Meetings — special meetings of the Council shall be called through the Clerk either at the request of the Business Committee, made by a majority of all its members, or at the request of not less than fifty members of the Council.
3. Quorum — the quorum of the Council shall be twenty.
4. Chairman — at meetings of the Council, the Chancellor, whom failing the Principal, whom failing the Chancellor’s Assessor, whom failing a Council Assessor on Court (in order of seniority), whom failing the Convener of the Business Committee, shall preside; in the absence of all of these, a Chairman shall be elected by the meeting. No member of the Senatus Academicus shall preside at a meeting of the Council during that part of the business devoted to the election of an Assessor on the University Court. In every case the Chairman has a deliberative and also a casting vote.
5. Committees – the Council shall appoint and determine the duties of a Business Committee. From time to time the Council may appoint other committees to report on any matter remitted to them or to carry out instructions given to them by the Council.
6. Notice of Motion — notice of every motion except procedural motions to be proposed at a meeting of the Council shall be given to the Clerk in writing, signed by the member giving it, at least eight days prior to the date of the meeting in question. If the Chairman is satisfied that due notice could not reasonably have been given in respect of a specific item of business, this Order may be suspended, for the sole purpose of discussing the business in question, on the vote of two-thirds of the members present at a meeting of the Council.
GENERAL COUNCIL REGISTER
Changes of designation or address should be communicated immediately to the Registrar to the General Council E: generalcouncil@st-andrews.ac.uk or by post to the Registrar to the General Council, General Council Office, 91 North Street, St Andrews, Fife KY16 9AJ. (Note – to comply with Data Protection legislation, the Register available for public consultation no longer contains members’ addresses but relevant queries may be directed to the Clerk to the General Council E: generalcouncil@st-andrews.ac.uk or T:01334 461913.)
BUSINESS COMMITTEE OF THE GENERAL COUNCIL
The Constitution and duties of the Business Committee, as determined by the Council, are as follows:-
Constitution
1. The Business Committee shall consist of:
(a) Members ex officio
(b) Elected Members
2. The following shall be members ex officio:
(a) The Principal.
(b) The Chancellor’s Assessor on the University Court.
(c) The Assessors of the General Council on the University Court.
(d) The Conveners of all other Committees (and standing Sub-Committees) of the General Council.
(e) Two of the co-opted members of the University Court who are alumni.
3.
(a) The elected members shall be twelve in number.
(b) They shall hold office for four years.
(c) Subject to paragraphs 4(b) and 5(b) below, they shall not be eligible for re-election until one year has elapsed from the date of demitting office.
4.
(a) The election of members shall take place annually by a process of electronic voting agreed by the General Council in 2006 as revised in November 2011.
(b) If a vacancy arises because a member does not complete a four-year term of service the vacancy will be filled in the next round of electronic voting; the person elected to fill it shall retire when the member (s)he succeeded would in ordinary rotation have retired, and, provided that the substitute term was less than four years, shall be eligible to stand for immediate re-election.
5.
(a) When necessary, the Convener and the Vice-Convener shall be elected by the Business Committee from among its elected members at the first meeting following the second statutory half-yearly meeting of the General Council serving until their ordinary membership term expires.
(b) On the expiry of their ordinary term, the Convener and the Vice-Convener shall be eligible for immediate re-election as an ordinary member of the committee, and on such re-election shall be eligible for re-election as Convener or Vice-Convener.
(c) The Convener and Vice-Convener shall be ex officio members of all the committees of the Council.
Duties
The duties of the Business Committee are to transact business remitted to the Committee by the General Council, to frame the programme of business to be submitted to meetings of the Council, and to act on behalf of the Council, under powers specifically conferred upon the Committee, or in circumstances of emergency.
COMMITTEE OF THE ALUMNUS ASSOCIATION
The Alumnus Association was founded in 1926 at the instance of the General Council to further the interests of former students and to work for the good of the University. Members of the General Council are ipso facto members of the Association.
The Principal and Vice-Chancellor of the University is the Honorary President of the Association.
The Committee comprises a Convener and four members elected by the General Council from its members and three ex officio members namely the President of the Students’ Association, and the Convener and Vice-Convener of the Business Committee of the General Council. The Committee appoints the Editor(s) of the Alumnus Chronicle. The Alumni Relations Officer acts as Secretary to the Committee. Both Editor(s) and Alumni Relations Officer are in attendance at meetings of the Committee. The Committee has power to co-opt additional members for specific purposes and to invite University officials to address its meetings.
The Convener is elected by the General Council to serve for a term of five years and is then eligible to stand for immediate re-election. The other elected members are each elected for a period of five years and are not eligible for re-election until one year has elapsed from the date of demitting office. Retirements are on a rotational basis so that there is only one elected vacancy each year. Elections take place prior to the second statutory half-yearly meeting of the General Council by means of a process of electronic voting agreed by the General Council at its meeting on 28 June 2008. A vacancy occurring before a term has been completed will be filled at the next round of electronic voting. The person filling that vacancy will normally serve the remainder of that term and then be eligible to stand for election for a full term of five years.
18 November 2011